The 2024 Membership portal for the CCIAWJ is now open!
Please consider membership renewal or new membership in order to support and participate in the significant work undertaken by the CCIAWJ and the IAWJ.

Constituation & By-Laws

Constituation & By-Laws

NOTICE OF ANNUAL GENERAL MEETING AVIS DE
L’ASSEMBLEE GENERALE ANNUELLE

UPDATED 4 JUNE 2022

The Annual General Meeting of the Canadian Chapter of the International Association of Women Judges will be held on Tuesday, June 21, 2022 at 2:30 p.m. MDT at the Explorer Hotel, Yellowknife, NWT. IT is now possible to attend virtually. The link is: https://nji-inm-ca.zoomus/j/69520785195? pwd=dVVEUTVoc2QvbVoydSsrSXZDcVNsQT09; Meeting ID: 695 2078 5195;Password: 675803. Members who attend virtually will not be able to participate or to vote, so must provide their views and votes by proxy.

L’Assemblée générale annuelle de l’Association Internationale des femmes juges Chapitre Canadien se tiendra le mardi, 21 juin, 2022 à 14h30 MDT à l’hôtel Explorer, Yellowknife, NWT. Il est MAINTENANT possible d’assister à L’Assemblée générale annuelle virtuellement. Le lien le suivant: https://nji-inm-ca.zoom.us/j/69520785195?
pwd=dVVEUTVoc2QvbVoydSsrSXZDcVNsQT09 ; Meeting ID: 695 2078 5195 ; Password: 675803. Les Membres qui se joingnent virtuellement ne pourront pas participer ni voter. On doit participer et voter par procuration.


PROXY

I, _________ , give my proxy to _________ , to vote in my name at the Annual General Meeting of the Canadian Chapter of the International Association of Women Judges, on June 21, 2022 at the Explorer Hotel, Yellowknife.

By this same proxy, I authorize __ to vote in my name as Director at the Directors’ meeting that will follow immediately thereafter, on each and every matter, resolution and bylaws that will be discussed at that meeting.

Signature

Print Name

Date


PROCURATION

Je, ______ , donne ma procuration à ____, afin de voter en mon nom à l’Assemblée générale annuelle du Chapitre Canadien de l’Association Internationale des Femmes Juges, le 21 juin 2022 à l’hôtel Explorer, Yellowknife.

Par cette même procuration, j’autorise aussi __ à voter en mon nom comme administratrice à l’assemblée du Counseil d’administration qui s’ensuivra, concernant chaque matière, proposition, ou règlement qui seront discutés à cette assemblée.

Signature

Prière d’écrire votre nom en caractères d’imprimerie

Date

STATEMENT OF REVENUE AND EXPENSES (UNAUDITED) CCIAWJ 2021 BY MARA GREENE, TREASURER FOR 2021


Overview:

Saving:
Opening Balance January 1, 2021 $61,190.27
Closing Balance December 31, 2021 $61,181.64
(All losses due to Bank Fees. Note this account was closed in March, 2022)


Chequing:
Opening Balance January 1, 2021 $102,060.96
Closing Balance December 31, 2021 $105,045.18


REVENUE 2021:
Membership Fees and Donations: $ 33,988.00
TOTAL REVENUE 2021 $33,988.00

EXPENSES 2021:

FIXED EXPENSES:
Membership Fees to IAWJ ($25.00 US pp) $8874.22
Web Fees $4055.49
Bank Fees (includes new cheques) $190.80
Total Fixed Expenses $13,120.51


EXPENSES SPENT UNDER DIRECTION OF THE BOARD:

IAWJ CONFERENCE:
Donation for IAWJCC Conference: $10,227.62
Subsidy Provincial Court Judges conference: 714.00

Total Subsidies/Expenses for IAWJ Conference 2021 $10,941.62

Donations
Donation to Dalhousie University $5000.00
Nunavut Law Scholarship $1000.00
Total Donations: $6000.00

Law Schools Evening with Judges
Nunavut Law School $940.95
Total Law School Event: $940.95
TOTAL EXPENSES 2021 $31,003.08

TOTAL REVENUE LESS EXPENSES FOR 2021 $2984.92


MAJOR COMMITMENTS PER MINUTES FOR 2022
$5000.00 to Dalhousie scholarship – 2022 last year
$10,000 for Provincial Judge’s registration
$10,000 for International Judge’s registration.
$25,000 donation to AWO
$15,000.00 – educational and administrative costs linked to assisting Afghan Judge’s re-settlement in Canada
$10,000.00 – matching donations to IAWJ for Afghan Judges
$25,000.00 – set aside for projects committee
$35,000.00 (approx.) – recurring costs/operational costs

INTERNATIONAL ASSOCIATION OF WOMEN JUDGES – CANADIAN CHAPTER

ELECTIONS/ÉLECTIONS — 2022
PROPOSED BOARD OF DIRECTORS/MEMBRES DU CONSEIL D’ADMINISTRATION PROPOSÉ — 2022

Name Court Elected Term and End of Term
Nom Cour Élue Mandat et Fin de mandat

SUPREME COURT OF CANADA/COUR SUPRÊME DU CANADA
Martin, Sheilah 2019 2 (2023)


ALBERTA
Cochard, Renée Provincial Court/Cour Provinciale 2017 3 (2023)

Paperny, Marina Court of Appeal/Cour d’appel 2019 2 (2023)


BRITISH COLUMBIA/COLOMBIE-BRITANNIQUE
Donegan, Sheri Supreme Court/Cour suprême 2018 3 (2024)
(Director at Large/ Directeur non-désigné)

MANITOBA
Cameron, Diana Court of Appeal/Cour d’appel 2016 4 (2024)
(President/ Présidente)

Wiebe, Margaret Provincial Court/Cour Provinciale 2019 2 (2023)


NEW BRUNSWICK – NOUVEAU-BRUNSWICK
Volpe, Brigette Provincial Court/Cour Provinciale 2022 1 (2024)


NEWFOUNDLAND AND LABRADOR – TERRE-NEUVE-ET-LABRADOR
Butler, Gillian Court of Appeal/Cour d’appel 2016 4 (2024)
(Past President/ Présidente sortante)

Jenkins, Jacqueline Provincial Court/Cour Provinciale 2019 2 (2023)


THE NORTH
Campbell, Edith Supreme Court/Cour suprême 2022 1 (2024)


NOVA SCOTIA/NOUVELLE-ÉCOSSE
Lynch, Mona Supreme Court/Cour suprême 2014 ex officio
(International Director/ Directrice Internationale)

Buckle, Elizabeth Provincial Court/Cour Provinciale 2022 1 (2024)


ONTARIO
Pomerance, Renée Superior Court/Cour supérieure 2016 4 (2024)

Greene, Mara Provincial Court /Cour Provinciale 2019 2 (2023)
(Vice-President/ Vice-Présidente)

Miller, Gisele Superior Court/Cour supérieure 2018 3 (2024)
(Secretary/Secrétaire)

McLeod, Angela Provincial Court/Cour Provinciale 2020 2 (2024)


PRINCE EDWARD ISLAND/ÎLE-DU-PRINCE-ÉDOUARD
Krista MacKay Provincial Court/Cour Provinciale 2021 1 (2023)


QUÉBEC
Soldevila, Alicia Superior Court/Cour supérieure 2020 2 (2024)

Bourque, Sophie Superior Court/Cour supérieure 2019 2 (2023)

Rosemarie Millar Provincial Court/Cour Provinciale 2021 1 (2023)


SASKATCHEWAN
Krogan-Stevely, Lana Court of Queen’s Bench/Cour du Banc de la Reine 2016 4 (2024)
(Treasurer/Trésorière)

CONSTITUTION AND BYLAWS

CANADIAN CHAPTER INTERNATIONAL ASSOCIATION OF WOMEN JUDGES

ARTICLE 1
NAME

The name of this Association shall be the Canadian Chapter of the International Association of Women Judges (hereinafter the “CCIAWJ”).

ARTICLE 2
HEADQUARTERS

The principal office for conducting the business of the CCIAWJ shall be in the location in which the President resides, unless otherwise decided by the Board of Directors.

ARTICLE 3
OBJECTS OF THE CCIAWJ

The object of the CCIAWJ is the improvement of the administration of justice for the benefit of all people, with particular focus on areas of interest to women judges in Canada. More specifically, the objects are:

3.1 To ensure that the justice system promotes and protects the rights and interests of women and others and reflects equality before and under the law for women and others in our society;

3.2 To implement and encourage strategies to achieve gender equality in the justice system;

3.3 To address issues related to the improvement and advancement of the human and civil rights of women and others in the justice system;

3.4 To assist women to participate meaningfully in the justice system in Canada and to assist in the provision of public legal education and information programs;

3.5 To support programs and activities to discourage violence against women and children in our society;

3.6 To contribute to the development of human rights law so that the justice system promotes and protects the rights of women and children;

3.7 To encourage cooperation and collaboration between women judges of all nations;

3.8 To promote the appointment of women judges at all levels of court;

3.9 To provide a clearinghouse and resource centre to disseminate information affecting women judges;

3.10 To engage in research, education, international, regional or national conferences, judicial exchanges, and training programs which contribute to the understanding and the resolution of legal issues facing women;

3.11 To cooperate with the International Association of Women Judges (“IAWJ”) in the furtherance of its objects; and

3.12 To cooperate and work with other provincial, territorial, national and international associations, bodies, organizations, and governments on issues of interest to women judges in Canada and to achieve the above objects.

ARTICLE 4
LANGUAGE

  1. All communication to the membership shall, whenever feasible, be in English and the French languages.

ARTICLE 5

STRUCTURE OF THE CCIAWJ

5.1 VOTING MEMBERS
Any person who has qualified for a judicial position in accordance with the federal or provincial or territorial laws of Canada and holds a judicial or quasi-judicial position and is not engaged in the practice of law may become a voting member of the CCIAWJ by applying in writing to the CCIAWJ and paying the applicable annual dues.

5.2 HONORARY MEMBERS
Honorary members shall be non-voting and exempt from the payment of annual dues. Any person nominated by any member and approved by the Executive Committee, may become an honorary member and shall be entitled to receive all general mailings of the CCIAWJ.

5.3 RETIRED MEMBERS
Upon retirement, any member may continue as a voting member, upon payment of annual dues of the CCIAWJ, provided the member does not engage in the practice of law. Retired members shall not be eligible to hold office or sit on the Board of Directors.

5.4 FRIEND OF THE CCIAWJ
A person who is interested in and supports the goals of the CCIAWJ and who is not otherwise eligible for membership may become a member as a “Friend of the CCIAWJ” by submitting a membership form, accompanied by the written support of one member in good standing, together with the applicable dues as determined by the Board of Directors. “Friends of the CCIAWJ” shall not be voting members nor shall they be entitled to hold
office, but shall receive all communications sent to other members.

5.5 BOARD OF DIRECTORS
There shall be a Board of Directors composed of at least 12 and up to 24 members,
representing regions/courts in Canada, at a minimum as follows:

  • 4 from the Western region (B.C., Alta., Sask. and Man.)
  • 2 from Ontario
  • 2 from Quebec
  • 2 from the Atlantic region (N.S., N.B., P.E.I. and Nfld.)
  • 1 from the Territories
  • 1 from the Federal Court/Tax Court/Supreme Court

Every region, except the Territories and the Federal Courts shall have a least one
federally appointed representative and one provincially appointed representative. Where
two or more Directors represent any one province at least one shall be federally appointed
and at least one shall be provincially appointed unless candidates from each court cannot
be found. In this event, a province may have both representatives from the same level of
court, provided the regional representation shall have at least one member who is
federally appointed and one who is provincially appointed.

5.6 COMMITTEES

(i) Committees of the Board of Directors There shall be standing and ad hoc committees as the Board of Directors shall appoint or designate from time to time. Committee members shall be appointed or re-appointed as the case may be by the Executive Committee after each Annual General Meeting. Committee members do not need to be members of the Board of Directors.

(ii) Nominating Committee The Nominating Committee shall be a standing committee of the Board of Directors. The Nominating Committee shall be comprised of four (4) members of the Board of Directors. It is responsible for: providing a list of nominees for election to the Board of Directors and to the positon of International Director at the Annual General Meeting; and for any vacancies that occur between Annual General Meetings. The members of the Nominating Committee shall be selected by the Executive Committee within 90 days after the Annual General Meeting from among Board members, ensuring the committee represents as much as possible the geographic diversity of Canada. The Chair of the Nominating Committee shall be the Past-President and, in the absence of the Past-President, then the President.

(iii) Executive Committee
The Executive Committee shall be comprised of the President, Vice-President, Secretary, Treasurer, Past-President, International Director and one Director-at-large.

(iv) Committee Mandate
Each committee shall carry out the mandate assigned to it by the Board of
Directors.

5.7 INTERNATIONAL DIRECTOR

A member of the organization, elected by the members at the Annual General Meeting, shall serve as International Director for a two-year term. The International Director shall act as a liaison between the CCIAWJ and the IAWJ and shall transmit information about IAWJ in accordance with the IAWJ bylaws. The International Director shall undertake such duties and activities as may be referred to her by the Board of Directors, which may include standing for election to the IAWJ Board of Directors as a representative of the North American region pursuant to the IAWJ bylaws.

5.8 DIRECTOR-AT-LARGE

Immediately following the Annual General Meeting, the Board of Directors shall elect from its members a Director-at-large, who shall serve for a one year term. The Director-at-large shall undertake such duties and activities as are referred by the Board of Directors or the Executive Committee.

5.9 PAST PRESIDENT AND INTERNATIONAL DIRECTOR

The Past President and the International Director are ex officio members of the
Board of Directors.

ARTICLE 6

RESPONSIBILITIES OF DIRECTORS AND OFFICERS

6.1 DIRECTORS

(i) The Directors of the CCIAWJ shall meet on a regular basis to conduct the business of the CCIAWJ.
(ii) Any Director who is unable to attend any meeting shall notify the Secretary prior to the commencement of the meeting by e-mail or facsimile. The President shall contact any Director who misses three (3) meetings in a row, without notification to the Secretary, and ask if the Director intends to continue as a Director. Directors who miss four (4) meetings without notification to the Secretary shall be asked to resign.

6.2 OFFICERS
There shall be four officers of the CCIAWJ: the President, the Vice-President, the Secretary and the Treasurer who shall be elected by the Board of Directors, immediately following the Annual General Meeting.

(i) The President shall perform all duties incident to the office of President, and such other duties as may be determined by the Board of Directors. The President shall be the principal Executive Committee officer of the CCIAWJ and shall supervise and control the business and affairs of the CCIAWJ. The President shall preside at
all meetings of members and at all meetings of the Board of Directors. The President shall be the spokesperson for the CCIAWJ and principally responsible for dealing with the public, including the media. The President shall supervise the standing and ad hoc committees.

(ii) The Vice-President shall perform all the duties of the President in the absence of or disability of the President. The Vice-President shall succeed to the office of President should that office become vacant for any reason and shall serve as President for the balance of that term. The Vice-President shall perform such other duties as shall be delegated by the President and the Board of Directors.

(iii) The Secretary shall be responsible for all the correspondence on behalf of the CCIAWJ not otherwise within the duties of other officers. The Secretary shall keep the minutes of the Board of Directors and the minutes of the meetings of the members. The Secretary shall perform such other duties as the Board of Directors shall direct.

(iv) The Treasurer shall perform the entire duties incident to the office of Treasurer. The Treasurer shall have custody of and be responsible for all funds and assets of the CCIAWJ, and deposit all monies in the name of the CCIAWJ in a chartered bank in Canada, which has banking facilities in each province or territory. In the event the CIAWJ receives funds through grants that are specifically allocated to a particular program or project, the Treasurer shall, at the direction of the Board of Directors, maintain separate accounts for such funds and shall disburse such funds only under direction of the Board of Directors. AS the CCIAWJ is a chapter of the IAWJ, the Treasurer shall remit the annual dues of the CCIAWJ, based on the current membership each year of the CCIAWJ, to the said IAWJ. In order to confirm the annual membership in the immediately preceding year for purpose of
remitting the appropriate dues, the Treasurer shall work with the Membership Coordinator, as designated by the Board of Directors from time to time, and who has responsibility to maintain a current membership list for every year. The Treasurer shall submit to the Board of Directors a written financial report at the end of each six month period in a calendar year end at the Annual General Meeting and such other reports as may be required by the Board of Directors.

ARTICLE 7
ELECTIONS

7.1 NOMINATING COMMITTEE
(i) Any Director who does not intend to seek re-election or who resigns during the course of an elected term shall notify the President and the Chair of the Nominating Committee of that decision. In the case of a Director who does not intend to seek re-election, then such notification shall be given at least 4 months prior to the Annual General Meeting.
(ii) The Chair of the Nominating Committee shall notify all members in a province or region that an opening for a Director exists and ask those members to suggest the names of persons to fill the vacancy or vacancies. If no names are proposed by the members of the region or province in which an opening exists, the Chair shall notify all other members of the CCIAWJ of the vacancy or vacancies and ask those members to suggest the names of persons to fill the vacancy or vacancies. The requisite notification may be made by posting a notice to the CCIAWJ members on the CCIAWJ website on Judicom, or on any website used by judges within the province or region.
(iii) The Nominating Committed shall determine whether nominees consent to stand for election, and, if so, shall forward the names of any such persons to the Secretary. The Chair of the Nominating Committee shall provide to the Secretary at least forty-five (45) days before the Annual General Meeting the name of at least one candidate for each vacant Director’s position.
(iv) In the case of the resignation of a Director or the International Director between Annual General Meetings, the Board of Directors shall appoint a replacement, whose term of office shall expire at the next Annual General Meeting, regardless of the length of term of the Director who resigned.
(v) A nomination for a position as a Director may also be submitted in writing, with the written support of three (3) voting members in good standing and the written consent of the person nominated, provided the nomination is received by the Secretary at least forty-five (45) days before the Annual General Meeting. Nominees proposed by this method shall always appear on the ballot at the Annual General Meeting without approval by the Nominating Committee.
(vi) The list of nominees for Directors’ positions shall be circulated to the voting members with the notice of the Annual General Meeting.

7.2 ELECTION AND TERM OF OFFICE OF BOARD MEMBERS
(i) Board members shall be elected at the Annual General Meeting from the list of candidates submitted to the general meeting by the Nominating Committee. Effective as of the Annual General Meeting held on November 28, 2007, all Board members elected to their first term will be governed by the provisions of Article 7.2(iii).
(ii) Directors whose terms have expired, or who are not standing for re-election, shall be replaced by election at the next Annual General Meeting.
(iii) Directors may serve for a total of four (4) consecutive two (2) year terms for a maximum of eight (8) years. Directors who have served their maximum term are eligible for re-election to the Board of Directors and the Executive Committee after an absence from the Board of two (2) years, provided they are otherwise eligible under the Bylaws (amended September 29, 2020 by resolution at the Annual General Meeting).
(iv) Where there are not more candidates than the number of Directors to be elected, the Directors are elected by acclamation.
(v) Where there are more candidates than the number of Directors to be elected there shall be an election by secret ballot, conducted by the Chair of the Nominating Committee. If two or more candidates receive an equal number of votes, there shall be a second election between those candidates.

7.3 ELECTION AND TERM OF OFFICE OF OFFICERS
(i) The Directors shall meet immediately after the Annual General Meeting in order to elect the Officers for the next year and to set at least the first meeting date of the Board of Directors.

(ii) The Officers shall be elected consecutively, beginning with the President. Two Directors shall nominate each candidate for each position. (iii) Where there is no more than one candidate nominated for each Officer position, the Officers shall be acclaimed.
(iv) Where there is more than one candidate nominated for any Officer position, there shall be an election by secret ballot.
(v) The term of office shall be one (1) year.

7.4 PROXY VOTING
(i) Members, or retired members, who are eligible to vote at the Annual General Meeting or a Special Meeting convened by the Board of Directors, may confer a proxy upon another voting member who will be present at the meeting. The proxy, in the form as set out in Appendix “A”, attached to and forming part of this Constitution, shall be delivered to the Secretary electronically or by facsimile before the commencement of such a meeting.

ARTICLE 8
MEETING OF THE CCIAWJ

8.1 ANNUAL GENERAL MEETING
(i) There shall be a general meeting (“Annual General Meeting”) of the CCIAWJ at least once every 18 months.
(ii) The Annual General Meeting may be held anywhere in the world.
(iii) The Directors shall determine the location and date of the Annual General Meeting at least five (5) months in advance. The Directors shall determine the location of the Annual General Meeting having regard to the event or location at which the most members of the CCIAWJ are likely to be present in that year.
(iv) Notice of the location and date of the Annual General Meeting shall be communicated to all members at least three (3) months in advance.
(v) The agenda of the Annual General Meeting together with the Minutes of the last Annual General Meeting and the list of nominees shall be transmitted to the members, at least thirty (30) days before the date set for the meeting, by ordinary mail, facsimile, or electronically to the last known address for the member filed with the CCIAWJ.

(vi) The quorum at the Annual General Meeting shall be a simple majority of the members present at the meeting.

8.2 BOARD OF DIRECTORS MEETING
(i) The Board of Directors may meet in person or by telephone conference and they shall meet a minimum of six (6) times per year.
(ii) The quorum for meetings of the Board of Directors shall be ten (10) Board members.
(iii) Voting at the Board Meeting may be by proxy given to a Board member by mail, facsimile or electronically.

ARTICLE 9
FINANCE

  1. The Directors shall have power to authorize expenditures on behalf of the CCIAWJ from time to time for the purpose of furthering the objects of the CCIAWJ in accordance with such terms and conditions as the Directors may direct. The monies of the CCIAWJ shall be deposited and disbursed in accordance with any Banking Resolution passed by the Board of Directors.

ARTICLE 10
AMENDMENT OF BYLAWS
10.1 NOTICE OF PROPOSED AMENDMENTS
Notice of proposed amendments to or repeal of these Bylaws, or any part thereof, shall be transmitted to each member in good standing thirty (30) days prior to the Annual General Meeting at which such proposals shall be voted upon.
10.2 POWER TO AMEND
Except as otherwise provided herein, these Bylaws, or any of them, may be amended or repealed or new Bylaws may be adopted, only at an Annual General Meeting of the CCIAWJ at which a quorum is present and by the vote of the majority of the members actually present at the Annual General Meeting.

ARTICLE 11
DUES

11.1 PERIOD
Each member, on an annual basis, shall pay such dues as may be set by the Board of Directors for the Calendar year.
11.2 QUANTUM
The Board of Directors shall determine the amount of the annual dues for a given calendar year by November 30 of the previous calendar year.
11.3 IAWJ DUES
In each calendar year, the Treasurer shall remit the dues owing to the IAWJ based on membership numbers of the CCIAWJ in the immediately preceding year.

ARTICLE 12

PROTECTION OF DIRECTORS, OFFICERS AND OTHERS

12.1 LIMITATION OF LIABILITY
Each Director or Officer holds office with protection from the CCIAWJ; the CCIAWJ indemnifies each Director or Officer against all costs or charges that result from any act done in her role for the CCIAWJ; the CCIAWJ does not protect any Director or Officer for acts of fraud, dishonesty or bad faith; no Director or Officer is liable for the acts of any other Director, Officer or employee; no Director or Officer is responsible for any loss or damage due to the bankruptcy, insolvency, or wrongful act of any person, firm or corporation dealing with the CCIAWJ; no Director or Officer is liable for any loss due to an oversight or error in judgment, or by an act in her role for the CCIAWJ, unless the act is fraud, dishonesty, or bad faith; and all of which without limiting the generality of the foregoing is as follows:
(i) no Director or Officer shall be liable for the acts, receipts, neglects or defaults of any other Director, Officer or employee, or for joining in any receipt or other act for conformity, or for any loss, damage or expense happing to the CCIAWJ through the insufficiency of deficiency of title to any property acquired for or on behalf of the CCIAWJ, or for the insufficiency of deficiency of any security in or upon which any of the moneys of the CCIAWJ shall be invested, or for any loss or damage arising from the bankruptcy, insolvency or wrongful acts or any person with whom any of the moneys, securities or effects of the CCIAWJ shall be deposited, or for any loss occasioned by any error of judgment or oversight on her part, or for any other loss, damage or misfortune whatsoever, which shall happen in the execution of the duties of her office or in relation thereto, unless the same are occasioned by her own willful neglect or fraud, dishonesty, bad faith, or default;
(ii) Directors may reply upon the accuracy of any statement or report prepared by the CCIAWJ’s auditors, internal accountants or other responsible officials or experts and shall not be responsible or held liable for any loss or damage resulting from acting upon such statement or report.

12.2 INDEMNITY
The CCIAWJ shall indemnify a Director or Officer, a former Director or Officer, or a person who acts or acted at the CCIAWJ’s request as a Director or Officer of a body corporate of which the CCIAWJ is or was a shareholder or creditor (or a person who undertakes or has undertaken any liability in behalf of the CCIAWJ or any such body corporate) and her or her heirs and legal representatives, against all costs, charges and expenses, including an amount paid to settle an action or satisfy a judgment, reasonably incurred by her in respect of any civil, criminal or administrative action or proceeding to which she is made a party by reason of being or having been a Director or Officer of the CCIAWJ or such body corporate if:
(i) she acted honestly and in good faith with a view to the best interests of the CCIAWJ; and
(ii) in the case of criminal or administrative action or proceeding that is enforced by monetary penalty, she had reasonable grounds for believing that the conduct was lawful.

ARTICLE 13
MISCELLANEOUS

13.1 In these Bylaws, reference to the feminine shall include the masculine and vice versa.
13.2 For the purpose of these Bylaws a “year” is the period between Annual General Meetings, unless otherwise stated.
13.3 Unless otherwise stated, any communication to the members may be transmitted by ordinary mail, facsimile or electronically to the last known address or facsimile number of the member filed with the CCIAWJ.

APPENDIX “A”

PROXY

1, _______________, give my proxy to _______________, to vote in my name at the Annual General Meeting of the Canadian Chapter of the International Association of Women Judges, on September 29, 2020.

By this same proxy, I authorize _______________ to vote in my name as Director at Directors’ meeting that will follow immediately thereafter, on each and every matter, resolution and bylaws that will be discussed at those two meetings.


Signature

Print Name

Date


PROCURATION

Je, _______________, donne ma procuration à _______________, afin de voter en mon nom à l’Assemblee generale annuelle du Chapitre Canadien de l’Association Internationale des Femmes Juges, le 29 septembre.

Par cette meme procuration, j’autorise aussi _______________ à voter en mon nom comme administratrice à l’assemblee du Counseil d’administration qui s’ensuivra, concernant chaque matiere, proposition, ou reglement qui sera discute à ces deux assemblees.

Signature

Priere d’imprimer votre nom

Date


ANNUAL GENERAL MEETING

CCAIFJ
21 juin 2022 @ 1430 h

Explorer Hotel, Yellowknife,Territoires du Nord-

Ouest

ASSEMBLÉE GÉNÉRALE ANNUELLE
Ordre du jour
1) Ouverture de la réunion
2) Révision et adoption du procès-verbal de l’AGA virtuellement, le 28 septembre 2021
3) Rapport de la présidente
4) Rapport de la trésorière
5) Rapport de la représentante du comité international
6) Rapport du comité de nomination (élection des nouveaux membres du conseil d’administration)
7) Date et lieu de la prochaine assemblée générale annuelle Mövenpick Hotel Mansour Eddahbi Marrakech Marrakech, Maroc
Á une date entre le 11 et le 14 mai 2023

CCAIWJ
June 21, 2022 @ 2:30 p.m.
Explorer Hotel, Yellowknife, NWT
ANNUAL GENERAL MEETING
Agenda

1) Call to Order
2) Approval of minutes of AGM held virtually, September 28, 2021
3) President’s Report
4) Treasurer’s Report
5) Report of International Director
6) Nominating Committee report (election of new Board of Directors members)
7) Date and place of next AGM
Mövenpick Hotel, Marrakesh, Morocco on a date between May 11 – 14, 2023